Secretary/PA – Non Litigation

Secretary/PA – Non Litigation | Legal | Gibraltar | Market Rate Salary | Office Based

Secretary/PA required to work for a long-established Legal company based in Gibraltar. The ideal candidate will have experience of working in an office-based environment for at least 3 years, with knowledge of how to organise emails, diaries, meetings and general duties that may be required while working for a busy company department. The Secretary/PA will have proven time management skills and be confident to deal with clients face to face as well as on the phone.

What’s on offer to you?

• Career review within the Company
• 18 days holiday plus Gibraltar Bank Holidays
• Training provided as part of the role duties

What You Will Be Doing

• Diary management, agenda keeping, greeting clients, arranging meetings, phone calls and emails to clients
• Drafting invoices
• Invoice chasing
• Drafting documents
• Preparing files and bundles
• Preparing documents for storage and for Court when necessary
• Typing, audio typing and dictation
• Scanning, photocopying, filing, and printing
• Basic admin tasks

What You Will Need to Succeed in This Role

• Excellent organisational and multitasking abilities
• Experience in client care
• Minimum of 3 years’ admin experience to assist generally in office
• Clear communication skills and a keen eye for accuracy and detail are essential
• Fluent and high command of English is a must, legal experience and Spanish an advantage but not essential
• Secretaries in the legal sector an advantage but candidates with administration roles will also be considered

Keywords: Secretary/PA | Gibraltar | Legal | Diary management | Client management